Sponsored Roundtable Lunches

Roundtable lunches will be hosted on June 18 (12:15-1:15pm). are small-group conversations led by experts and thought leaders with 8 to 10 participants. They are freeform, with the style and topic set by the moderator (“table host”). In some cases, these lunches look like a Q&A with participants digging into the host’s expertise. In others, the table host has a question or challenge for the participants that sparks conversation and networking. These lunches are not well suited for presentations or panel discussions, though we recommend preparing a brief one-minute overview of your topic and being prepared with a few questions to get the conversation going. The best topics are open ended and encourage participants to share their experiences. Avoid topics that are too narrow or specific.

• Submit session title - 100 characters with spaces max, title case. Please email your customer success manager your proposed title by May 3 at the latest. We recommend using forward-looking phrases and avoiding words that are too niche or generic. Your title will be reviewed by our content team once submitted. 

• Submit host info - Please submit your speaker info by June 7 at the latest. Once you have submitted your title, your customer success manager will provide a form for your speaker to submit their information. We recommend prioritizing a BIPOC team member for this role.

• Book hotel room & register table host - Please make sure your table host books their hotel room by May 23 and registers for the event by June 7 following the directions on this page. They can register with any pass, but note roundtable lunch hosts will NOT be given complimentary Speaker All-Access passes.

• Read prep-materials - Please have your table host read through the roundtable lunch tips and logistics listed below to ensure your session runs smoothly.

Here are four tips to keep in mind to make your roundtable lunch a success:

1. Engage your participants. This is a chance for participants to interact with you and each other. Don't present — facilitate. Make your session a dialogue.

2. Share examples. Nothing communicates better than a real-life story. Stories make facts real and relatable. Weave examples and anecdotes from your own experiences to bring the concepts being discussed to life.

3. Don't sell. The best table hosts illuminate without being preachy or salesy. Promoting something — yourself, your company, a product or service — is not permitted at roundtable lunches. Instead, share your knowledge and facilitate connections. If you do it well, it will give you far more credibility, and will invite conversations.

1. Collect business cards. GreenBiz is not able to track roundtable lunch attendance so please plan on having your table host collect attendee business cards to continue the conversation after the event.

• Timing: Sponsored roundtable lunches will be hosted on June 18 (12:15-1:15pm). 

• Format: Roundtable lunches will be held at tables of 8-10 people, and there will be up to 40 concurrent sessions at tables around the designated roundtable lunch area.

• Signups: There is no advance sign-up — participation is first-come, first-served. Participants will NOT have their badges scanned, so we will not be able to send attendee information to sponsors.

• Session info: There will be a placard on each table with the table host’s name, organization and roundtable lunch title. Roundtable lunch information will also be available on the event website and conference app for attendees to see before and during the event.

• Feedback: Our conference app contains a survey feature — please encourage your participants to provide feedback following your session. Just have them click into your session on the app and click on the survey button. You can request your session feedback from your customer success manager after the event.